An Introduction to The HAI – UK Email Lists.

 

What is an email list?:

Quite simply, an email list makes it easy to stay in touch with a group of people. 

 

HAI Email lists:

The purpose of HAI-sponsored email lists is to extend the HAI experience beyond the physical borders of the Room of Love. Email lists are meant as a way to build community, to support all HAI participants and to practise living the values expressed in the HAI Mission Statement.  It is the position of HAI that all HAI-sponsored email lists should reflect the values taught in our work.

 

At HAI Workshops we encourage various ways to communicate from a place of love and respect.  We ask people to listen to each other with empathy.  We encourage integrity, support and understanding in all our communications. 

 

How do I subscribe?:

After completing your Level 1 workshop, you will be subscribed to the UK email lists, assuming you have given us your email address.  If you do not wish to be part of these email lists, please indicate that either at the workshop or by sending an email to the HAI UK email list manager: uk-announce-owner@hai.org

 

Confidentiality:

Emails received from the HAI UK email lists are confidential.  We (HAI UK) have tried to create a safe space with these email lists to share experiences, feelings, joys and sorrows.  That being said, these email lists and all emails sent and received through them are confidential.  Please do not forward them or share them in any way with others.  If you cannot keep these lists and the associated emails confidential for whatever reason(s), be they personal, professional, political or religious, just to name a few, please notify the email list manager at once.

 

If you think that the confidentiality of any HAI UK email list has been compromised, contact the email list manager immediately at: uk-announce-owner@hai.org or the HAI UK producers at: uk-office@hai.org

 

How does it work:

There are two lists available to you.  The first, UK-Forum, is for personal shares and discussions.  The second, UK-Announce, is for all kinds of announcements, advertisements, HAI related events, outings, requests, etc.  You simply write an email using your normal email program or web browser for those using Hotmail, Yahoo or other services.  You send this email to either: uk-forum@hai.org or uk-announce@hai.org - This is known as “posting” to the list.  Your email will then be sent to all of the members of the particular HAI UK email list.  The ease with which an email can be sent to so many people at once also brings with it several responsibilities.

 

Responsible communications:

What is meant by ‘responsible communications’?  Each email sent to any of the HAI UK email lists should conform to the following guidelines:

 

-          Emails intended for any of the HAI UK lists should only be sent to the list and only that one list. The HAI UK lists are confidential – only current list members will receive the message you send.

-          Do not CC (carbon copy) or BCC (blind carbon copy) anyone else.

-          The HAI UK lists are not to be used for unsolicited email of a commercial nature (SPAM) – however, the UK-Announce list may be used to announce gatherings, events or services of a general interest to HAI UK members – see the specific requirements for these types of email below.

-          Please do not forward an email received from the HAI UK list to anyone.

-          Also, please do not send a forwarded email from anyone to any of the HAI UK lists. This includes virus warnings, jokes, chain letters, petitions and so forth.

-          When replying to an email from the list, decide first whether you want to reply to the sender or to the whole list. Please check the ‘To:’ box in your email program or web browser for the correct address before you send your reply.

-          When replying to the list, make sure you send your reply to either uk-forum@hai.org or uk-announce@hai.org and only to that address.  There is no need to CC or BCC the original sender of the email, as they will receive a copy via the email list.

-          It is also considered good email list etiquette to remove (trim) the message to which you are responding if it is rather lengthy.  Do not trim too much though.  It is best if you can leave the relevant bits in to provide some sort of continuity with your message.

-          Sometimes an email that is received via the list can bring up feelings or emotions.  You are invited to share your experience of these on the UK-Forum list.  Remember to use ‘I’ statements.

-          Communication via an email list can be challenging at times.  When restricted to just words, it is often difficult to properly convey sarcasm, humor, irritation, etc.  It is best to write plainly.  Take care with how you state things – it is much more difficult to clear up a simple misunderstanding on an email list than in person.  Consequently, if you should read something to which you feel you must react instantly – wait – consider it from many directions: did you read it correctly? Did the person writing it, write it correctly? Did the message trigger some memory? Was is really meant for you?  Take the time to reflect and find out why you feel so strongly about this.

-          Write what you feel and if it is emotionally charged, wait – perhaps you will want to edit it before sending it.  If you reread your response and think that it’s too much for the list or want to discuss it first, you may contact the list manager at uk-announce-owner@hai.org

-          The HAI UK email lists are not a place to discuss specifics of what happened in a workshop.  The confidentiality of a workshop (even a one day workshop) remains with that workshop.  Nor are these email lists a forum to air personal conflicts with others.  For assistance with these issues, please contact the HAI UK email list manager.

-          All concerns regarding email content or style may also be addressed to the HAI UK producers, Priyatama or Bob, at uk-office@hai.org

 

How much email will I receive?:

That is difficult to say.  The amount varies depending on what is going on in the HAI community and to which list(s) you are subscribed.  Sometimes there are no messages for a week and other times there can be several messages in one day.

 

If you feel that you are receiving too much email from the HAI UK list(s) and would still like to stay on the list, there is an option to receive the emails as a digest or compilation of all the emails.  These digests are sent out whenever they have accumulated a number of emails.  This will greatly reduce the amount of email received from the email list(s).  However, it will delay messages from the list getting to you.  To change this option, contact the HAI UK email list manager: uk-announce-owner@hai.org or go to the following: http://www.hai.org/mailman/options/uk-announce  and log in.

 

You may completely unsubscribe from either UK-Forum or UK-Announce at any time by following the same method in the paragraph above.

 

Sending files, pictures, etc. with your emails or “Why isn’t my email getting sent out?”:

Do not send pictures, web pages or other attachments to the list – they will not be accepted.  Also, make certain that your email program is sending out a ‘plain text’ or ‘text and HTML’ message.  If your email program is set to send out ‘HTML only’ message, then your message will not be sent out or, sometimes, it is sent out as a blank).  If you are having trouble sending an email to the HAI UK email list, contact: uk-announce-owner@hai.org

 

Advertising:

*          Commercial announcements are permitted under the following guidelines:

Any service, retail or wholesale product & marketable
skills (Discounts for HAI Workshoppers are encouraged)

*          Advertisements of any kind may only be posted to uk-announce@hai.org

*          Advertisements are limited to ONCE EVERY 6 MONTHS
*          All advertisements must have AD: at the start of the subject line

*          The size of the ad must be less than 500 words
*          A web site link (non-HTML) with more information is strongly encouraged.
*          A single short paragraph reminder may be submitted within 7 days of the event.

*          Thus, if you're having 5 similar workshops over 6 months, you can only advertise them once, and a website would be far more beneficial than repeated postings.

 

Who is this ‘uk-announce-owner@hai.org’?:

HAI, as an organization, could not exist without the many volunteers who perform the various tasks necessary to support it.  One of these tasks is managing the HAI UK email lists and is performed by Adam D’Auria.  He has been involved with HAI since 1993.  Adam has attended workshops in the USA, UK and Germany and now lives in Amsterdam, Netherlands.  Questions regarding the email list may directed to him.

 

More information regarding the email lists can be found at: http://www.hai.org/mailman/listinfo/uk-announce

 

Happy emailing!